GDPR (General Data Protection Regulation) comes in to force in the UK on the 25th May 2018 and replaces the Data Protection Act  (1998).

More detailed guidance to what GDPR is and how it may affect you can be found at;

The ico, Information Commisioner's Office

and

Wikipedia

Subject Access Request fees will be abolished, with experts predicting huge increases in information requests.

• Have you planned how you will manage your data archive in order to satisfy GDPR requirements?

• Is you paper archive currently stored off -site or on-site?

• Do you have an archive of archive boxes, filing cabinets, storage cupboards, lever-arch files?

• Can you quickly and accurately locate a request for data?

Under GDPR you will have 30 days to respond to requests (down from 40 days). Every SAR will need to be investigated and your organisation may incur significant costs in order to find the requesting person's information if it is not already digitised or accessible.

DDSR helping with GDPR!

By having DDSR Document Scanning digitise your files, the information becomes instantly accessible. DDSR will work with you to index (name) the files so that they meet your search requirements, provide OCR (Optical Character Recognition) of the files to make them searchable, Bookmark the scanned PDF if required, provide secure confidential destruction of the source paper and assist in implementing ISO certified document management systems.

GDPR will affect everyone that holds, manages and processes information, but how it affects you may differ from others. However one common requirement is that the data you are holding needs to be accessible and by using DDSR Document Scanning to digitise it, you are on your way to being compliant.

Please contact us for  more information or to request a visit to discuss you requirements further.